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The critical aspect for effective communication in a report intended for other agencies is the inclusion of references to who, what, where, when, and how. This comprehensive approach ensures that all necessary details are clearly articulated, providing a complete context for the information being presented. Effective reports facilitate understanding among various stakeholders, who may come from different backgrounds or possess varying levels of familiarity with the subject matter. By clearly detailing these fundamental elements, the report becomes accessible and actionable for its audience, ultimately improving collaboration and decision-making.

Utilizing technical terminology may alienate readers who lack the same level of expertise, leading to misunderstandings or misinterpretations of the report's content. Personal opinions can introduce bias and detract from the objectivity required in formal reports, potentially undermining the credibility of the information being conveyed. Citing irrelevant sources does not provide value to the report and can confuse the audience regarding the report's focus and relevance. Thus, centering the content around clear and pertinent details is essential for effective communication.